Job Brief: 

Provides front office administrative support as well as client reception and service in our client’s Naples, FL office.

Salary: $35,000 – $45,000

Job Type: Full Time, On-Site. Approximately 40 hours per week.

Key Responsibilities

• Greeting clients professionally and in a friendly manner
• Answering busy phones, promptly, and in a professional and friendly manner
• Sending and receiving and distributing Faxes
• Keeping the Copy Room stocked
• Posting Mail & Certified mail & delivery confirmation
• Depositing for the company
• Lunch Setup & Cleanup
• Monitor Kitchens / Stocking / Daily Clean / Load Dishwashers / Coffee, Tea, Fruit / Take out Trash
• Maintenance of the lobby to ensure it is clean for clients & stocked w/ snacks, pads, pens, business cards
• Monitor Small and Large Conference rooms for tidiness, snacks, supplies
• Entering Logins
• Engagement Letter Tracking and Spreadsheet
• Shopping for Firm
• Lunch ordering for various office meetings (Team Meetings, Office activities…)
• Scanning
• Billing
• Engagement Letters
• Pick-Up-Sheets
• Loose Scanning
• Certified & Delivery Confirmations
• Tax Scans
• Front End Scanning for the Tax Department
• Deposits to Bank
• Ensure new team member work area is fully stocked with essential office supplies

Key Skills Sought

Excellent verbal and written communication skills

Excellent organizational skills and ability to multi-task

FL Notary commission preferred/willing to obtain

Proficiency in MSFT Office Suite – Outlook a must.

Work environment: The position is in a well-lighted office environment.

Mental/Physical Requirements: Involves sitting approximately 80 percent of the day, walking, bending, stretching, kneeling, or standing the remainder. May be required to lift to 30 pounds.